The Director of External Affairs reports to the President and is responsible for overseeing a cross-departmental effort to advance the Alliance's public policy, government affairs and strategic communications agenda across a range of issues and relationships. S/he oversees one direct report - the External Affairs Coordinator.
- Develop and implement the Alliance's External Affairs agenda, coordinating the efforts of the President and Senior Staff in the Operations, Communications, and Policy, Planning & Research departments
- Oversee Alliance intergovernmental relationships across key city agencies and cultivate relationships with other external parties, including consultants, legal counsel, board members and other interested stakeholders
- Work with the Director of Communications to develop media and strategic communications campaigns, as they relate to both the external affairs agenda and broader Alliance visibility and urban public policy leadership
- Manage the organization and development of materials such as issue statements, one-pagers, letters to elected officials, presentation decks and press kits related to governmental and other urban policy issues
- Work with the President and Director of Communications on thought leadership documents and presentations for conferences and events
- Support the President in his leadership roles in urban affairs, public space, academia and economic development, such as his role as Chair of the International Downtown Association; Co-Chair of the NYC & Company Public Policy, Research and Advocacy Committee and his role as board member of the Design Trust for Public Space, the Times Square Advertising Coalition, the Broadway Association, etc.
The ability to learn quickly and manage several multifaceted projects, both in the short- and long-term. Attention to detail, especially in a fast-paced and constantly changing environment, and excellent interpersonal skills. Excellent writing, analytical, editing and presentation skills.
Minimum 5-7 years of experience in New York City government or a civic/media organization is ideal, preferably with exposure to public-private-partnerships.
Please click here to apply.
Responsible for all aspects of the payroll, the accounts payable processing and general accounting duties. Assists the Controller and VP of Finance & Administration with regularly scheduled activities and special projects.
The Payroll Accountant will report to the Controller.
- Process biweekly payroll and utilize accounting principles to report employee earnings; such as salaries, wages, bonuses, and overtime and payroll taxes as well as employer paid benefits; such as vacation and holidays.
- Reconcile all payroll deductions for insurance premiums, pension, loans, TransitCheck and garnishments.
- Reconcile quarterly payroll tax reports (941, etc.) third party sick pay, and labor reports.
- Generate GL Payroll Journal Entries every pay period, checking and balancing of all posted /Payroll Journal Entries.
- Process all aspects of Accounts Payable: ensure proper general ledger account coding, obtain approvals and documentation, prepares and distributes checks in accordance with the established payment processing schedule and upload Positive Pay. Coordinate with the authorize person for all checks that over $10,000 for which a second signature is needed.
- Primary data entry responsibilities include inputting accounts payable vouchers.
- Addresses inquiries from vendors or Times Square Alliance staff regarding payment status.
- Communicates any improper coding of vouchers to the staff responsible for the error and assists them in utilizing the proper account codes.
- Management of employee American express credit card accounts, including review of expense reports to ensure proper general ledger coding and the existence of appropriate supporting documentation and approvals. Maintains contact with employees to ensure timely submission of expense reports. Reconciles activity, prepares and inputs journal entries to ensure timely recording of activity in this accounts.
- Performs general administrative support such as filing, faxing, maintain payroll and accounts payable files, etc.
- Prepare for vendors 1099 form and 1096 annually.
- Capture and analyze all TSA purchasing data for procurement compliance, including obtaining approvals on procurement checklist, scanning and distributing procurement documents, maintaining contract files.
- Suggests, develops and implements more efficient methods for performing and accomplishing accounting tasks.
Performs other related duties as required.
QUALIFICATIONS & KNOWLEDGE:
- Minimum 3 to 5 years’ experience in payroll, accounts payable & general accounting.
- Bachelor’s Degree in Accounting.
Familiarity with payroll & Accounting Software; Paycom & MIP Sage experience a plus.
- Excellent verbal & written communication skills required.
- Understands of the principles of accounting especially as they relate to the Payroll and accounts payable function.
- Detail orientated, organized, accurate, and flexible.
- Performs tasks with minimal supervision.
- Knowledge of Microsoft Word and Excel. (i.e. tables, formulas)
- Carful numerical and data entry skills required.
- Excellent interpersonal skills; able to interact with people of diverse cultural backgrounds.
- Ability to work effectively in a team-driven environment.
- Supports a customer-centered approach to programs, services, and systems.
- Troubleshoots problems with vendors, internal & external clients
Please click here to apply.
The Times Square Alliance seeks a Director to oversee all aspects of its high-profile public art program, Times Square Arts.
Thanks to the outstanding and innovative leadership of its outgoing Director, the program has established itself and gained international recognition in both the arts and urban sectors. The new Director will build on that legacy to curate, implement and institutionalize a creative and sustainable vision for one of the world’s leading and best-known cultural districts.
The mission of Times Square Arts is to collaborate with contemporary artists to experiment and engage with one of the world's most iconic urban places. Times Square is arguably the world’s largest public platform for innovative contemporary performance and visual arts, with 300,000 - 450,000 people passing through it daily. It has always been a place of risk, innovation and creativity, and the Arts Program ensures these qualities remain central to the district's unique identity. Partnering organizations include (but are not limited to) the Brooklyn Museum, Electronic Arts Intermix, Guggenheim Museum, and Performa, and artists such as Laurie Anderson, Helga Davis, Tracey Emin, Alfredo Jaar, Jesper Just, Rashaad Newsome, Yoko Ono, Jay Scheib and Shahzia Sikander.
In 2008 the Alliance began its program to support a wide range of art projects and installations proposed by independent curators and artists, under the guidance of its Arts Advisory Committee. Since 2012, the current Director proactively developed a curatorial mission and vision that created the Midnight Moment series on the electronic billboards, amplified At the Crossroads installations and performances, experimented with a series of Hidden Assets works and established a Residency program. The caliber of participating artists – both established and emerging – and cultural partners, who often link Times Square programming to their festivals, exhibitions and seasons, has resulted in extraordinary visibility, garnering as many as 1.4 billion press impressions in a given year. The current programming budget is approximately $650,000 as well as considerable in-kind support; that, combined with partner resources and joint grants results in programming which equates to what is effectively a $2-3 million-a-year program.
The candidate should have a distinctive curatorial vision, strong network among artists and arts institutions, interest in design and architecture as well as fine arts, and knowledge of artistic practice and experience with presenting and production. The ideal candidate will have senior management experience in a non-profit and exposure to all aspects of the financial, creative and marketing elements of an arts program. In addition, experience managing arts programs with or within non-arts entities such as government, civic-oriented non-profits, or business entities, will be of great value.
More specifically, the Director will:
- Articulate, continue to refine, and implement the strategic and curatorial vision of the public art program in the context of both the Alliance’s long-term goals and current contemporary art practice
- Work with senior management team and Board of Directors to cultivate long-term support
- Understand and navigate the complexities and opportunities associated with public-private partnerships
- Communicate the program vision to press, artists, funders, private stakeholders, the general public and partners
- Identify partnerships with public art and curatorial organizations and visual and performance artists, and negotiate partnerships to develop and execute temporary public art and performance projects
- Work with cultural leaders, curators and staff to solicit, review and secure approvals for projects
- Work with the communications department to shape the design, content and production of printed and media materials, as well as social media platforms to ensure appropriate tone, content and context
- Work with the Alliance operations staff to shape project implementations and support
- Develop and manage project budgets and manage the team to implement to financial procedures
- Identify, establish and develop sponsor relationships with corporations, foundations, and individuals in conjunction with the Alliance’s partnerships team
- Support and shape grant applications and reports produced by the partnerships team
- Negotiate for services and in-kind donations
- Mentor and train staff, including two direct reports and other Alliance staff who support the program
- Report to the Vice President of Events and Programming and work closely with the President with respect to key curatorial and strategic decisions
Candidates should possess excellent verbal and organizational skills, be self-motivated and have experience implementing complex art projects and programs. Salary commensurate with experience.
Please click here to apply.